What if your recruiters made 3 more placements a month without hiring another recruiter?
The agencies we work with fill roles 40% faster, get back 40+ hours a week, and stop losing good candidates because nobody followed up in time. We build the systems and run them. Your recruiters just recruit.
Free 30-minute audit. We'll show you which tasks are eating your team's time and which ones can run without anyone touching them.
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faster time to fill
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hours saved per week
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weeks to launch
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less time screening
Your best recruiters are spending half their day
on work that doesn't need them.
Here's where the hours go.
Real agencies. Real problems.
Real numbers.
Here's what happened when these teams stopped doing the admin themselves and let us build the systems instead.
Everything between "job posted"
and "candidate in the chair."
Candidate Sourcing
Multi-channel sourcing that runs around the clock. LinkedIn, job boards, your existing database. We find them, you close them.
Resume Screening
Candidates matched to your specific requirements automatically. Your recruiters only see the ones worth talking to.
Outreach & Nurture
Personalized sequences that reach candidates, follow up on time, and keep them warm until they're ready.
Interview Scheduling
Self-scheduling links, calendar sync, automatic reminders. The back-and-forth disappears.
CRM & Data Entry
Every candidate interaction logged automatically. Your ATS stays accurate without anyone touching it.
Pipeline Visibility
Real-time view of where every candidate sits, what's stuck, and where your team should focus.
Here's how it works. Three steps. No busywork.
We find the 40 hidden hours
We get on a call, walk through your hiring workflow from job post to placement, and show you where your team is spending time on things that don't need a person.
We build it and run it for you
Sourcing, screening, outreach, scheduling, data entry. We automate the repetitive stuff around your existing ATS and CRM. You don't learn new software. You don't migrate anything.
Your team fills more roles, faster
Your recruiters go back to talking to candidates and closing placements. The admin runs itself. One agency we work with cut their time-to-fill by 40% in the first month.
Agencies that stopped doing admin
and started placing faster
The audit was extremely thoughtful, insightful, and impressive. Within weeks we had a fully automated screening system that transformed how we handle candidate volume.
Amy Balderson
Founder
We had a major breakthrough with the automated assessment pipeline they built for us. This is enterprise-level automation. Absolute game changer for our agency.
Adam DiStefano
Managing Director
This is amazing. They showed us inefficiencies we didn't even know we had. The systems they put in place have completely changed how our recruiters spend their day.
Clint Browning
Operations Lead
Frequently asked questions
Unlike software you have to learn and configure yourself, RecruitFlow builds and runs custom hiring automation systems for your agency. We handle sourcing, screening, scheduling, and data entry so your recruiters can focus on closing placements.
An ATS is a tool your team still has to operate. RecruitFlow is a service. We build automations around your existing tools and run them for you. No new software to learn, no extra admin work for your recruiters.
A 30-minute call where we walk through your entire hiring workflow from job post to placement, find the 2-3 biggest time sinks, and show you what can be automated. No pitch, no pressure. You leave with a clear action plan either way.
Most agencies are up and running within 2-4 weeks. We build around your existing tools (ATS, CRM, email) so there's no migration or disruption to your current workflow.
We work with staffing and recruitment agencies with 2 to 50 recruiters. Whether you're a boutique firm or a mid-size agency, if your team is spending too much time on admin instead of placements, we can help.
One agency cut time-to-fill by 40% in the first month. Yours could be next.
30 minutes on a call. We walk through your hiring workflow, show you where your team is losing time, and tell you which tasks can run without a recruiter touching them. You walk away with a plan you can act on, whether you work with us or not.